SportSoft Track & Field
League
This program is designed to
speed the production of results for Track & Field
leagues.
It
can handle almost any league event with up to 8 clubs and 4 strings per event,
with any desired mix of age groups and events. Multiple header matches are handled by
opening two or more copies of the program as required
On
opening the package, you can open one of the supplied template files, (currently
available for Young Athlete’s League, boys, girls or mixed, and 4 to 8 club
matches, and Senior Men’s league).
If
you open the appropriate template, you are prompted to enter the Match details
before continuing.
If
a suitable template is not available, select ‘New’, and work through the set-up
to completely define your match – it takes longer to describe than to do
it!
In
the main window you should select the number of clubs in this match, and the
number of strings per event (usually 2), and the timing
method.
If
electric timing is selected, then times must be entered in hundredths of
seconds, if Manual timing is selected, then times must be entered in
tenths.
This window allows you to
select the Age Groups in your match.
Select by double-clicking on
an age group to move it to the Selected window.
You
can deselect by double-clicking an age group in the selected window to move it
back.
When you are finished click
on OK
For each age group in your match, select the age group in the left hand box in the main window, then go to Edit|Events. This will open a selection window (as in Age Groups) which allows you to select the Events in your match for the currently selected Age Group.
Select by double-clicking on
an event to move it to the Selected window.
You
can deselect by double-clicking an event in the selected window to move it
back.
When you are finished click
on OK
This is where you set up the
Clubs in your match.
Initially the clubs will be
Club1, Club 2 etc, the number depending on the number selected in the main
window.
Select a club in the top
window of this page, and type in it’s Full Club Name in the appropriate
box.
Also enter an abbreviation
in the Club Abbreviation box – this will be used in the Results summary, where
there is insufficient room for the full name.
It
is not necessary to enter Club Colours – they are not yet used in this
package.
Enter the Club’s identifier
as required – this is the identifier worn by the athlete in
competition.
It
is usual for the second string to wear the same letter or number, but
duplicated, i.e. “C” for string 1 and “CC” for string 2.
Also on this page enter points gained (or lost) for Officials, and any “Extra” points can be added or subtracted here.
After entering a club’s
details you MUST click “Save” before moving on to the next club or
exiting this page.
If you do not click “Save” for each club the data will be lost, and it will be impossible to enter results for unsaved clubs.
This page is where athlete’s names are entered and allocated to events.
Select the Club, Age Group
and Event in the drop-down boxes, then click in the Athlete box, to display a
list of athletes already entered for this club and age group. Select the one
required.
If
the required athlete is not listed, select “New athlete” and enter the athlete’s
name.
You
can also select “none” if required to remove an athlete from an
event.
Repeat for each string (or
relay leg).
Click on “Next event”, “Next
Age Group” or “Next Club” as required to quickly cycle through the
declarations
If
you have miss-spelt an athlete’s name, select the name and click the “spelling”
button to edit it.
Click “OK” to exit this
window.
This is the most
time-consuming part of the event. It is possible to produce results without
completing this section, and come back to it later if necessary. Any results
produced which reference undeclared athletes will have “undeclared” inserted
instead of an athlete’s name. The scoring will be correct.
This is where the scoring is
set up – enter the points gained for each position and each string in your
match. These points will be allocated to the clubs according to position in the
events.
The
Permitted Events selection should not normally be needed except in the event of
rule changes.
It
is where permitted events for the various age groups are set
up.
This is where Record and
Grade data is entered. Athletes gaining the appropriate levels of acheivment are
highlighted in the results print-outs. It is also possible to print Grade
Certificates (using standard certificate blanks) after the
event.
This page is where results
are entered.
Select the Age Group, Event
and string, then enter the Club Identifiers and performances from the results
slips. NOTE for performances you do not need to enter the decimal point –
it will be automatically entered.
As
you complete this window, the lower window will be completed with Club,
Athlete’s name etc..
For
events where both strings compete together, select “Single event”. This will
enable you to enter the A and B strings together. If a B runner outperforms the
A runner you will be offered the opportunity to Swap Athletes. Use of this
facility is dependant upon the league rules.
Once results have been
entered as a Single Event, they will be split into the appropriate strings for
scoring and printing purposes.
The
“Print” button will allow instant printing of the current
event.
Use
the “Save” button occasionally to guard against data loss.
You can print results at any time from the File|Print menu.
You
will be presented with a sub-menu allowing you to print various sub-sets of
results, as well as the overall match result.
You
are also given the opportunity to print Standards Certificates if required from
this menu.
Later versions of this
package will be provided with the facility to produce web-ready
results.
Save your data by File|Save
and select “data” – this will save all data for this
match.
You
can save your set-up (no club or athlete data) by File|Save as and selecting
“template”.
You
can then open this template for a similar match in the future – Age groups,
events and scoring are saved.
You
can also save club and athlete data by File|Save and selecting “template with
clubs and athletes”
This is useful where the
same clubs will compete in the next round of the league.
Club and athlete names are
saved – you just have to re-declare at the next meeting.
Most of the information in
this note can be accessed by clicking on “Help”